<h2>Quirino Accounting System Documentation</h2>
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<h3>User Manual</h3>
This is a complete walkthrough of the user system. We start with accounting periods, then funds and the fund picker, then journal entry, and then reports.

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<br><b>Accounting Periods and Reports</b>
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<br>The current accounting period is displayed on the top of the screen at all times (1).
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<br><center><img src="images/periodheader.gif"></center>
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<br>To view reports for the current period, click "Reports for current period" (2). This will take you to the Reports page. From here you can view the report online, or view / download the PDF file. (Note: View PDF works in Internet Explorer, but not in Mozilla Firefox.) 
<br><center><img src="images/reportspage.gif"></center>
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<br>The Ledgers PDF contains all general ledgers and subsidiary ledgers in 1 pdf file. It may take a long time to generate.
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<br>Click on "Journals" to view the journals for the current period. 
<br><center><img src="images/journalspage.gif"></center>
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<br><b>Previous Accounting Periods</b>
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<br>To view reports for previous periods, click "Accounting Periods" in the header (3).
<br><center><img src="images/periodspage.gif"></center>
<br>Clicking on the period's name will take you to the reports page for that period.
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<br>Clicking on "Create new period" will close the current period and create a new one (in this case, August 2009). This will lock all journal entry data for the old period, making them permanent. 
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<br>Before you create a new period, you can set its name and start/end dates by modifying the name and dates in the text box and drop down boxes provided.
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<br>After clicking "Create new period", you will find yourself in the reports page of the new period. 
<br><center><img src="images/newperiodreportspage.gif"></center>
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<b>Funds</b>
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<br>Activate the fund you wish to work with by clicking "Choose" (4). This will take you to the Fund Picker page.
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<br><center><img src="images/fundpicker.gif"></center>
<br>Click on the name of the fund you wish to work with. (If it's not in the list, you have no right to access it. Please contact your system administrator.)
<br>You should now see the chosen fund activated, and its name should now appear in the header.
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<br><center><img src="images/fundchange.gif"></center>
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<br><b>Journal Entry</b>
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<br>You can now start entering new JEV data for the new period by clicking "New Journal" (5).
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<br><center><img src="images/newjournal.gif"></center>
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<br>To save time, You can press "Tab" to jump quickly between textboxes, and hit "Enter" to save.
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<br>Fill in the form and click save. Only the name and type are required. You can come back and fill in the other details later if you wish.
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<br><center><img src="images/journalpage.gif"></center>
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<br>To edit the journal's details, click edit. 
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<br>Enter a new JEV by clicking "Add Journal Entry".
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<br><center><img src="images/newjournalentry.gif"></center>
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<br>Fill in the form and click next. 
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<br><center><img src="images/newjournalentry2.gif"></center>
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<br>Enter the account code (with or without a subsidiary code) and the amount, either debit or credit (not both) and click "Add Item". 
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<br>If you wish to see a list of subsidiary codes, enter an account code and click "Show Subsidiaries" instead. The Edit Account Entry page will appear. (This will also appear if you entered an invalid account/subsidiary code or amount)
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<br><center><img src="images/newaccountentry1.gif"></center>
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<br>Notice the subsidiary options at the bottom of the screen. Click on one of them and the subsidiary code will automatically appear in the Account Code textbox.
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<br>If you wish to use a different account code and want to see the subsidiary options for that, enter the new account code and click "Show Subsidiaries". 
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<br><center><img src="images/newaccountentry2.gif"></center>
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<br>Fill up the form and click next.
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<br><center><img src="images/newaccountentry3.gif"></center>
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<br>You have successfully entered an account entry. Enter the rest of the account entries the same way.
<br>You can edit the account entries by clicking the "edit" link beside them. You can delete them too. 
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<br><center><img src="images/newjournalentry3.gif"></center>
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<br>After all the account entries have been entered, click "save" (or "save and add" if you wish to enter another journal entry). Notice that the debit and credit totals must be equal for this to be successful. If they are not, "edit" the necessary account entries, and try saving again.
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<br><center><img src="images/newjournalentry4.gif"></center>
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<br>Congratulations, you have just entered your first journal entry. 
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<br><center><img src="images/newjournalentry5.gif"></center>
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<br>From here, you can click "edit" to edit your journal entry. Or you can click the Journal's name to go to the Journal page. 
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<br><center><img src="images/journalpage2.gif"></center>
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<br><b>Journals, Ledgers and other Reports</b>
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<br>From now on, if you wish to go back to your journal entry, go to the Journals page (click "Journals" in the header), open the correct journal, and search for the JEV no. Make sure that the correct fund is active.
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<br><center><img src="images/journalspage2.gif"></center>
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<br>To find the journal entry quickly, use the search function in your browser - try Ctrl-F for Mozilla Firefox. 
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<br><center><img src="images/journalpage3.gif"></center>
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<br>If you don't find it this way, maybe it's in the next page.
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<br><center><img src="images/pagenumbers.gif"></center>
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<br>You can also visit the Ledgers, Balance Sheet, Income Statement and Trial Balance to see how the new data has changed the reports.
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<br><center><img src="images/newperiodreportspage.gif"></center>
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<br><center><img src="images/ledgermenupage.gif"></center>
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<br><center><img src="images/ledgerpage.gif"></center>
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